Database Coordinator, Part Time

Database Coordinator – Part Time

The Database Coordinator is responsible for stewarding and administering all aspects of donor records as well as management and oversight of databases to ensure data integrity, donor receipting and gift acknowledgement, queries, reporting, and analysis. This position will also provide general support for fundraising events and other department activities.


  1. Manage and oversight of donor database and auction event database. Creates maintains and performs reports, queries, lists, analysis, imports, and exports as needed.
  2. Solid understanding of database management, queries, and reporting to help coordinate reports, mailing and call lists, and information needed for direct mail, giving analysis, record changes, prospect research, and other related projects.
  3. Compile, organize, and prepare reports of various meetings.
  4. Accurately enter, process, and acknowledge donations, pledges, pledge payments, and other financial contributions following IRS regulations. Collaborate with the finance department in ongoing monthly, annual financial reconciliation, and audit reports. Creates and maintains gift documentation.
  5. Create new constituent records as needed, and research and update constituent contact information. Ensure data hygiene performing data cleanup and NCOA changes.
  6. Manages special event data entry, reporting, and lists, including but not limited to the annual auction, and golf tournament.
  7. Collaborate with the Advancement team to design a comprehensive data management plan with appropriate documentation. Assist with developing and documenting best practices to continually improve development operation processes and accommodate the growing needs of Advancement.
  8. Provide support for fundraising events and other department activities, including annual giving, leadership giving and donor stewardship.
  9. Uses independent judgment in decision-making and solves problems with minimal supervision.
  10. Perform other duties as assigned by the Advancement Director to meet goals and objectives.
  11. Regular attendee and supporter of a church whose fundamental beliefs are evangelical in nature.




Bachelor’s Degree or an equivalent combination of education and experience.



A minimum of two (2) years of progressive experience in donor database management, gift processing, donor relation, and stewardship.



  • Strong working knowledge of database management, Microsoft Word, Excel, and Outlook.
  • Strong verbal and written communication skills.



Customer Service – demonstrate the ability to respond with a high degree of urgency to the needs & requests of others, internally and externally. Understand the impact of their work on others.

Communication – demonstrates interpersonal, oral communication skills by speaking clearly and persuasively in positive or negative situations. Written communication skills are written with the audience identified and the message defined in an understandable format.

Planning/organizing – Self-starter, flexible, prioritizes, plans work activities, able to think critically, problem solve, uses time efficiently, develops realistic action plans, and make decisions with minimal supervision.

Problem-solving – identifies and resolves problems promptly and gathers and analyzes information skillfully.

Professionalism – Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. Position requires a high level of confidentiality.

Teamwork – can quickly find common ground and solve problems for the good of all; is seen as a team player due to cooperation and support; easily gains trust and encourages collaboration. Show a high degree of flexibility and proactive behaviors, also able to handle multiple priorities with time constraints.

Technical Learning – ability to learn and comprehend new technical skills and knowledge.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Occasional travel may be required.


Work environment characteristics described here are representative of those that must be met by an employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The noise level in the office environment is usually light to moderate.  May have exposure to heat during summer months.